Office Manager for Transportation Business
Greenwood, IN
Full Time
Experienced
Note: Simons Bitzer is posting this position on behalf of a local hazardous/non-hazardous waste transportation company. Continue reading for more details:
Office Manager – Hazardous/Non-Hazardous Waste Transportation Company
Who We Are
Since 1985, our company has specialized in the transportation of hazardous and non-hazardous waste throughout Indiana and surrounding states. We operate a diverse fleet—including vacuum trucks, box trucks, and roll-off trucks—and pride ourselves on delivering safe, reliable, and professional waste removal services for businesses across the region.
Why Join Our Team?
We are a growing, family-oriented small business looking for motivated and professional individuals to join our dedicated team. We invest in our people through modern equipment, technology, training, and competitive compensation. Whether you’re early in your career or highly experienced, we are committed to supporting your development and long-term success.
Position Overview
We are seeking a highly organized, detail-oriented Office Manager to oversee day-to-day administrative operations and support the company’s overall efficiency. This role is essential to ensuring smooth office functions, accurate financial records, and regulatory compliance.
The Office Manager will report directly to the President.
Responsibilities
Qualifications
Experience
Job Type
Full-time, Monday–Friday
8-hour shift
Benefits
Office Manager – Hazardous/Non-Hazardous Waste Transportation Company
Who We Are
Since 1985, our company has specialized in the transportation of hazardous and non-hazardous waste throughout Indiana and surrounding states. We operate a diverse fleet—including vacuum trucks, box trucks, and roll-off trucks—and pride ourselves on delivering safe, reliable, and professional waste removal services for businesses across the region.
Why Join Our Team?
We are a growing, family-oriented small business looking for motivated and professional individuals to join our dedicated team. We invest in our people through modern equipment, technology, training, and competitive compensation. Whether you’re early in your career or highly experienced, we are committed to supporting your development and long-term success.
We are seeking a highly organized, detail-oriented Office Manager to oversee day-to-day administrative operations and support the company’s overall efficiency. This role is essential to ensuring smooth office functions, accurate financial records, and regulatory compliance.
The Office Manager will report directly to the President.
- Oversee and support all administrative operations to ensure the office runs smoothly.
- Manage the office budget, including supply inventory and place orders as needed.
- Oversee receptionist, including greeting visitors and answering/directing phone calls.
- Develop and implement office policies and procedures.
- Assist with office layout planning, office moves, and basic IT infrastructure support.
- Identify opportunities for greater efficiency and implement improved systems and processes.
- Provide general administrative support such as scheduling meetings, maintaining calendars, conducting research, and preparing reports.
- Enter and maintain financial information in QuickBooks for Company and smaller real estate entity.
- Manage payroll processing.
- Issue and reconcile purchase orders monthly.
- Perform basic HR responsibilities, including onboarding/offboarding, maintaining employee records, benefits and insurance renewals, and ensuring compliance with company policies and regulations.
- Prepare and file sales tax returns and personal property tax filings.
- Complete quarterly IFTA reports.
- Manage annual Form 2290 filings and updates.
- Maintain and renew state hazardous waste transportation permits.
- Reconcile and maintain company credit card accounts.
- Renew vehicle plates and maintain vehicle titles.
- Support special projects as assigned.
- Maintain a safe work environment with a strong focus on environmental compliance.
- Excellent interpersonal and phone communication skills.
- Strong ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office and QuickBooks.
- Strong typing, grammar, and written communication skills.
- Problem-solving ability and willingness to follow direction.
- Clean Motor Vehicle Record (MVR).
- Experience in the waste industry or transportation industry is strongly preferred.
- Accounting experience preferred.
Full-time, Monday–Friday
8-hour shift
- 401(k)
- 401(k) matching
- Health, dental, vision, and life insurance
- Disability insurance
- Paid time off
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